Document Management - A Different Question

[Steffen Schilke]

Dear Rose,

you could do that with Microsoft Sharepoint (host your own or hosted) or
Alfresco Share - there might be other systems but I know that these allow
you to set up spaces for each library where the can upload the required
documents (and version them). The other stuff could be done easily by
simple configuration / workflows / programming (?!? by yourself or external
help) etc.

The rest you want could be done by access control for users and groups.

Hope this helps.

Kind regards

sws

PS: you might can achieve this with a WiKi and Access control as well

PPS: you might want to have a look at a Lotus Notes based solution
http://www-01.ibm.com/software/lotus/products/quickr/

On Fri, Jan 6, 2012 at 10:16 PM, Schooff, Rose (LVA) <
Rose.Schooff at lva.virginia.gov> wrote:

> I am looking for a simple document management system.  Maybe that’s not
> even the term I should be using when looking for what I want.****
>
> ** **
>
> I work in Library Development where we need to collect certain required
> documents from public libraries on a scheduled basis and I would like a
> system where the individual libraries can go to a website page and deposit
> these documents instead of us managing them manually.  I would like to
> assign certain categories to the documents (ie State, Federal) and also
> have some sort of mechanism that alerts when the file is due to expire – ie
> we collect them yearly and it needs to be updated.  Also have a folder or
> space where the individual libraries would sign in for their documents only
> – to place or update -  but a view only across all libraries.   For
> example, one library may want to see other libraries job descriptions or
> policies so we would only view only but no editing privileges unless it’s
> owned by them.****
>
> ** **
>
> Everything I’ve looked at so far seems way too complicated or either it’s
> geared towards web content management or collaboration type projects.  I
> just want some type of repository.****
>
> ** **
>
> Any ideas or suggestions?****
>
> ** **
>
> Rose M. Schooff****
>
> Technology Consultant****
>
> The Library of Virginia****
>
> 800 E. Broad Street****
>
> Richmond, VA  23219****
>
> (804) 692-3772****
>
> ** **
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> 2012-01-06
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