Room scheduling software

[Rene Paquin]

Here at Wilfrid Laurier University we also use a heavily modified MRBS.  We use it for a variety of room booking types as well as students making appointments with academic advisors.  It is easy to modify and brnad into your own look and very stable.


Rene Paquin   -  Systems Administrator
ICT Solutions
Wilfrid Laurier University
Waterloo, Ontario
(519)884-0710 x3795



From: Web technologies in libraries [mailto:WEB4LIB at LISTSERV.ND.EDU] On Behalf Of Andrew Stevens
Sent: September-15-14 11:49 PM
To: WEB4LIB at LISTSERV.ND.EDU
Subject: Re: [WEB4LIB] Room scheduling software


I'd second the recommendation for MRBS. We, too, have made some modifications to adapt it to our specific needs.

Overall, the reason I chose to use MRBS is because  it's pretty easy to set up, simple to administer, and, if you need to tweak it, the source code is fairly simple and straightforward and easy to modify.

-
Andrew
On 09/15/2014 07:59 PM, David Cridland wrote:
Hi Sara,

At University of Western Sydney we use a system that is based on the "Meeting Room Booking System" open source software available at this location http://mrbs.sourceforge.net/

For the UWS system we have made changes to adapt the system to our needs. We have 7 campus libraries with varying numbers of study rooms at each location and different opening times. Changes include:- (Many of these are spelled out on our conditions of booking page)


-          Authentication by LDAP allows us to use UWS student login username/password

-          Restricted views to the day view, not needing the week and month view.

-          Restricted calendar views to forward bookings, as there is no need to see past history

-          Restricted students to maximum 2 hours per day

-          Restricted students to maximum 2 bookings per day (otherwise they try to book quarter hour sessions every half hour in an attempt to dominate the room for longer)

-          Restricted students to maximum 2 weeks advanced booking.

-          Restricted students from naming or describing their own booking sessions, each session is simply called "Booked" (It was felt that common sense and decency may not prevail)

-          Restricted students to searching (using report) for their own bookings and provide a direct link to this report.

-          Student bookings are in Green, staff bookings are in blue - MRBS allows many colours, but we currently only use two.

-          Students cannot change other peoples bookings


Most staff have none of these restrictions and have extra administrative rights that allow :-

-          Naming of sessions, eg. Staff Meeting

-          Any duration, any advanced time, any number of bookings, whole day booking in a click, multiple room booking at a site.

-          Facility to easily book in a pattern - weekly, daily, monthly, second day of every third week, etc

-          Changing room names and descriptions

-          Add or Delete rooms or Hide room for a short period.

-          Add or delete sites (Libraries).

-          Delete or edit any booking.

-          Can search by report for bookings by time, site, room, student id, etc.

There is a choice of which DB to use, we use Mysql as the database behind the system.\

Regards
David Cridland
Library Systems Officer (Research)
University of Western Sydney
Australia



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