[Web4lib] decentralized web content

[Beth Black]

At Ohio State we have a similar situation to what Ken describes for U of
Michigan.  We have 101 content providers (out of 300 active faculty and
staff in the Libraries) who add content directly to the site using our CMS,
SilverStripe. (http://www.silverstripe.org/)  When a content providers
publishes a page, it goes live.  Content providers are members of groups,
who have access to certain areas of the site. The managers of those units
are generally the "content stewards" for those sections, although we do have
some sections of the site to which multiple units contribute (like FIND) and
for which two managers work together as stewards. We still have some pockets
of content that could use review so we are looking to add a review reminder
step.  SilverStripe includes this feature but we haven't implemented it yet.

Another unit on campus has implemented SilverStripe with the SilverStripe
workflow module enabled and found it works for them. Before moving to the
CMS over a year ago, they had only one or two people able to add content to
the site so it fits for them. I think in many ways it comes down to your
organizational culture. 

I also agree with other comments suggesting that the more hurdles you put in
the way of a content provider, the harder it will be to get them to add
content to the site.

I hope this helps!
Beth


Beth Black
Assistant Professor and Systems Librarian
Head, Web Implementation Team
University  Libraries
Ohio State University
610 Ackerman Road, Room 5855
Columbus, Ohio 43202
614-688-5428 phone
614-292-7859 fax
black.367 at osu.edu



-----Original Message-----
From: web4lib-bounces at webjunction.org
[mailto:web4lib-bounces at webjunction.org] On Behalf Of Varnum, Ken
Sent: Tuesday, January 11, 2011 11:38 AM
To: web4lib at webjunction.org
Subject: Re: [Web4lib] decentralized web content

We -- the University of Michigan Library,  http://www.lib.umich.edu/ --
moved to Drupal about 18 months ago and distributed authoring
responsibilities to people across the library.  Roughly 100 people have
"page author" permissions (out of a total population of about 400 in the
libraries).  We are not using any workflow management within Drupal; the
people authorized to manage their unit's content are expected to behave
properly and discuss anything that might raise an eyebrow with their
management/colleagues before doing it.  Content is live when published or
edited. This has worked well for us, so far.  Page authors can create or
edit content within their unit (we use Organic Groups to keep content
'siloed' for editing purposes), and can delete any content they create.

We have a second role, "content manager", of which there are about 20.
Content managers are responsible for their unit's content overall; they can
delete any content in their unit, in addition to the creating and editing
that page authors can do. Content managers also have the ability to edit the
unit's navigation menus.


--
Ken Varnum
Web Systems Manager                   E: varnum at umich.edu
University of Michigan Library        T: 734-615-3287
300C Hatcher Graduate Library         F: 734-647-6897
Ann Arbor, MI 48109-1190              http://www.lib.umich.edu/





On 1/10/11 7:24 PM, "Angela Christofferson" <Angela.Christofferson at spl.org>
wrote:

Our library is in the process of decentralizing our web content for our
public website.  Our goal is for employees throughout the Library to enter
content into a content management system.

Does your library use a content management system and have a decentralized
web content model?  If so, could you share your experiences and workflow?
For example, what roles (Author, Approver, Editor) have you created?  How
does content move through the process?  How do you maintain standards,
consistency, oversight, etc.?  Can employees post directly to your website?

Thanks in advance for sharing.

Angela Christofferson
The Seattle Public Library
Information Technology
206-733-9688

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