[Web4lib] Document Repositories

[Linda_M.Schwartz at lvh.com]

I am working with a group in the early stages of developing a hospital-wide
document repository of clinical practice guidelines, interdisciplinary
guidelines, etc. and providing access to these documents via our intranet.

Since the nursing department is experimenting with what they are calling "mini
Google" (and I am assuming is really the Google Mini product), it was thought
that the new project should simply reside with those documents instead of
creating another document "silo."

I have been asked to review the Google search tool for use in searching the
document repository.  While Google has its pros and cons, what concerns me
more is the bigger picture of creating DOCUMENTS that are searchable and will
continue to be searchable as we migrate in future to a content management
system. I'd really like to be able to save us time in the future by
recommending good document creation from the beginning.

Right now the nursing pilot program has HTML and PDF documents. I will be
suggesting 1) embedding metadata (probably XMP for the PDFs) into the
documents and 2) creating a style guide for the formatting of documents. I
want to make sure, however, that I'm not overlooking other facets that are
equally important.

Can anyone point me to a definitive article or two that outline the basic
considerations for creating searchable documents? I've found articles on the
mechanics of HTML/XMP markup but am looking for the broader sense of creating
documents in formats that transition well among applications.

Thanks!!

Linda

Linda Matula Schwartz, MDE
Library Information Specialist
Lehigh Valley Hospital and Health Network

=================================================================

Please note that if you have received this message in error, you 
are hereby notified that any dissemination of this communication 
is strictly prohibited.  Please notify me immediately by reply 
e-Mail and delete all copies of the original message.