3 Day Course in Document Imaging and Document Management: Winter 2003, Spring 2003

[Steve Gilheany]

*****
3 Day Course in Document Imaging and Document Management: Winter 2003,
Spring 2003
*****

For those persons who cannot attend the class, all of the printed class
materials including the following 3 new papers (below) are available free on
the Internet at:
[http://www.archivebuilders.com/whitepapers/index.html]

[1]  A fully illustrated paper on grayscale scanning of handwritten and hand
drawn documents:  (paper 5-21) "Grayscale:  an Illustrated Comparison with
Black & White Document Imaging — for Accuracy, Legibility, Readability,
Ease-of-Use, Storage Cost, and Internet Access Speed" (short version: 1-18)
This paper shows a total of 39 image segments comparing the same handwritten
text or hand drawn line art reproduced in both grayscale (8-bits) and in
black&white (1-bit).  Cost comparisons for digital storage are estimated.
This paper is designed so it can be used as a model for archivists,
librarians, and records managers to conduct grayscale vs. black&white
research with their own documents.
[http://www.archivebuilders.com/whitepapers/22058p.pdf]

Two new one-page papers on storage and communications:  [2]   (paper 1-7) 1
"(One) PetaByte (One Thousand TeraByte, One Million GigaByte) Magnetic Disk
Array in a 48 Square Foot (5 Square Meter) Office Cubical; and 600 GigaByte
Native Format Magnetic Tapes"
[http://www.archivebuilders.com/whitepapers/22042p.pdf]   ==  [3]   (paper
1-3)  "10 (Ten) Terabit Ethernet, T1, OC3, and Document Transmission Speeds:
Pages per Second Over Various Types of Links"
[http://www.archivebuilders.com/whitepapers/22037p.pdf]

The paper on the ASCII encoding of text has been reformatted for clarity.
If you have heard the term ASCII, and would like to see a display of the
ASCII organization of the Latin alphabet, this paper may be useful.
[http://www.archivebuilders.com/whitepapers/22032p.pdf]

There is a new Large Print edition of the 28-page Document Imaging Document
Management site summary page that prints on 11 by 17 (A3) paper for people
who would like to read the summary in LARGE PRINT.
[http://www.archivebuilders.com/whitepapers/27006LP11by17p.pdf]

A link to a demonstration site for multi-gigapixel grayscale images
(including images of handwritten and hand drawn documents) is provided at
[http://navigatela.lacity.org/samples/start/]  These images are viewable
over a dial-up Internet connection.



The 3 day course ---

This course is available free for self-study on the Internet in the form of
whitepapers and slides at [http://www.ArchiveBuilders.com/whitepapers]. All
of the materials can be downloaded with a single click and then printed with
a single click.  The materials are in a full text searchable PDF file.  All
acronyms are spelled out.  You can also download the materials as native
Microsoft Office files so that you can incorporate these materials in your
presentations or papers.  The in-person course is free to graduate students
in library science, to persons traveling from Africa, and to the native
peoples of the United States, Canada, Australia, and New Zealand.  If you
would like to attend in person, the course is taught as a three day class
four times per year in the Los Angeles area.

This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their organizations
and to their organizations’ clients, customers, and constituents.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large-scale organizations.  Document imaging is the
process of taking documents out of file cabinets, and off shelves, and
storing them in a computer.  This course provides an understanding of the
details that there is often no time to review in the rush to implement a
system.  The course content is intended to be useful to students in their
professional work for twenty years into the future and is also intended to
be useful for planning to preserve digital documents forever.  The course
may be too broad for those students seeking to learn a specific software
application.  Students will learn about the technology of scanning,
importing, transmitting, organizing, indexing, storing, protecting,
searching, retrieving, viewing, printing, preserving, and authenticating
documents for document imaging systems, and archives.  Image and document
formats, metadata, XML (eXtensible Markup Language), multimedia, rich text,
PDF (Portable Document Format), GIS (Geographic Information Systems), CAD
(Computer Aided Design), VR (Virtual Reality) and GPS (Global Positioning
System) indices, image enabled databases, data visualization, finite element
analysis models, animations, molecular models, RAM (Random Access Memory)
based SQL (Structured Query Language) databases, knowledge management, data
warehousing, records inventories, retention schedules, black and white,
grayscale, and color scanning, OCR (Optical Character Recognition),
multispectral imaging, audio and video digitizing, destructive (lossy) and
non-destructive (lossless) compression, digital signatures and seals,
encryption, the three components of vision: resolution, color, and motion,
the imaging technology of continuous tone, halftoning, dithering, and
pixels, RAID (Redundant Array of Inexpensive Disks) fault tolerance, ECCs
(Error Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
planning will be discussed.  System design issues in hardware, software,
networking, ergonomics, and workflow will be covered.  Emerging technologies
such as the DVD Digital Video Disc, HDTV (High Definition TV), and very high
speed Internet, intranet, and extranet links, Internet protocol stacks, and
Internet 2 will be presented.  The course will include the DVD’s role in
completing the convergence of the PC and television, the convergence of
telephony, cable, and the Internet, the merging of home and office, the
merging of business and entertainment, and the management of the resulting
document types.  Can everything be digitized?  The course follows
Shakespeare through being (or not to be), love, wisdom, knowledge,
information, data, bits, and discernable differences (optical disc pits).
Many professionals including records managers, librarians, and archivists
work with document management issues every day.  While not limited to these
professionals, this course builds on the broad range of tools and techniques
that exist in these professions. The class content is designed so that
students can benefit from each part of the class without fully understanding
every technical detail presented.  This course is designed for non-technical
professionals.  Several system designs will be done based on system
requirements provided by the students.  System designs are done to provide
an understanding of the design process, not to provide guaranteed solutions
to specific problems.  There is no hands-on use of scanning equipment.  The
course is designed to improve the ability of non-technical managers to
participate in, and to direct, technical discussions. Instructional
techniques include storytelling, iconic objects, and videos.  Interaction
between students is considered an important part of the learning experience.

The course covers a wide variety of materials and provides a foundation for
understanding the many types of document management.  However, some people
might find the materials presented too broad for their purposes. If, in the
course materials, you find a single area of great interest to you, but you
have no interest in the other topics, it might be better if you included
just a portion of the class in a self-study plan.  Because the technology
continues to evolve rapidly, and the spread of technology is also occurring
rapidly, the course continues to evolve and is different each time it is
taught.

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems Engineer, 20
years of experience in digital document imaging.

The next two courses: Winter 2003: Friday, January 31, 2003, 8:00 AM to 6:00
PM, Saturday, February 1, 2003, 8:00 AM to 5:00 PM, and Sunday, February 2,
2003, 8:00 AM to 5:00 PM at the downtown Los Angeles Marriott Hotel,
Conference Room 312.  There will also be a free visit to an archives and
records center on Monday, There will also be a free visit to an archives and
records center on Monday, February 3, 2003, 8:00 AM to 10:00 AM and 11:00 AM
to 1:00 PM.  The Spring 2003 course is scheduled for Friday, May 2, 2003,
8:00 AM to 6:00 PM, Saturday, May 3, 2003, 8:00 AM to 5:00 PM, and Sunday,
May 3, 2003, 8:00 AM to 5:00 PM.  There will also be a free visit to an
archives and records center on Monday, May 4, 2003, 8:00 AM to 10:00 AM and
11:00 AM to 1:00 PM.   Please see the website for the course description and
location.  These two courses are presented in English.  Enrollment is
limited.  Please call +1 (310) 937-7000 for questions about the course.  All
enrollments are on a space available basis, with consent of the instructor.
The cost of the course is USD $675.00 and includes a printed copy of the
course materials.  Satisfaction guarantee: a full refund will be made up to
two weeks following the end of the course.  The course fee includes
unlimited attendance at future classes for review and refresh of the
material covered.  The course carries no credit.  It is suggested that
students submit the course materials for continuing education credit review
by their professional organizations.  Students are encouraged to read the
course materials and to speak with the instructor to determine if the course
will be suitable for their purposes.  Archive Builders disclaims all
responsibility beyond the presentation of the course materials. 28995v120

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated from
time to time, please check the version numbers.

The instructor has taught classes similar to this course to document imaging
users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master, and AIIM
Laureate, of Information Technologies (from AIIM International, the
Association of Information and Image Management, [http://www.AIIM.org]), and
the CRM (Certified Records Manager) (from the ICRM, the Institute of
Certified Records Managers, an affiliate of ARMA International, the
Association of Records Managers and Administrators, [http://www.ARMA.org]).

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers]. There are also several papers
that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)
2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte)
10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Displays and projectors:

UXGA 1600 x 1200   1.92 million pixels
HDTV = UXGAW (UXGA Wide)   1920 x 1200   2.304 million pixels
QXGA (Quad XGA)   2048 x 1536   3.146728 million pixels
QSXGA (Quad SXGA)   2560 x 2048   5.24288 million pixels
QUXGA (Quad XUXGA)   3200 x 2400   7.68 million pixels
QUXGAW or QUXGA-W (Quad UXGA Wide)   3840 x 2400   9.216 million pixels
http://www.viewsonic.com/products/lcd_vp2290b.htm

Steve Gilheany, CRM
Contact:  SteveGilheany at ArchiveBuilders.com
http://www.ArchiveBuilders.com