responses to archiving epubs

Tue Feb 17 09:48:49 EST 1998

Hello, 

A week or so ago I posted a message asking for information about 
archiving campus electronic publications. Most of the responses I 
received were requests to share findings with the list. At the 
bottom of this message is  a  selective digest of responses. In addition, 
I'm including  some URLs compiled by our group. For the questions posed 
in my original message, the documents from MIT, Pittsburgh, and IU seem 
most  relevant. 

Our group is in the process of developing a recommendation and 
demonstration project plan for  our campus. For progress updates or 
further questions, please contact the committee chair Russell Koonts at 
email: russell_koontz at ncsu.edu or voice: (919) 515-2273.

Thanks to those who responded to this posting.

Stacey Kimmel
kimmelse at unity.ncsu.edu (until March 1 1998)
sek2 at lehigh.edu (after March 1 1998)

URLs concerning archiving of campus electronic publications
-----------------------------------------------------------
Electronic Journals in the MIT Libraries: Report of the 1995 Ejournal 
Subgroup 
http://macfadden.mit.edu:9500/ejreport.html 

Indiana U and U of Pittsburgh electronic archives/electronic 
records mgt links 
http://www.indiana.edu/~libarche/other.html
http://www.lis.pitt.edu/~nhprc/IApps.html

Report on IAU Commission 5 Meetings (IAU GA, Kyoto, Japan, August 1997)
http://http.hq.eso.org/libraries/iau97/archiving-slides/ 

PRESERVING AND ARCHIVING ELECTRONIC GOVERNMENT INFORMATION
WHITEPAPER - Government Information in the Electronic Environment
http://www.lib.berkeley.edu/GODORT/whiteiv.html 

Preserving Digital Information 
Report of the Task Force on Archiving of Digital Information 
commissioned by The Commission on Preservation and 
Access and the Research Libraries Group
http://www.rlg.org/ArchTF/tfadi.index.htm#contents

ELECTRONIC PUBLISHING: LIBRARY AND ARCHIVAL ISSUES 
Peter Haddad and Maggie Jones. 
http://www.adfa.oz.au/Epub/key/Library.html 

NNC Workshop 10 October 1996 - resource page on electronic journals 
http://www.ub2.lu.se/NNC/workshop/ejournal.html

 The impact of electronic publishing on library services and
resources in the UK: report of the British Library Working Party on 
Electronic Publishing; edited by Peter Vickers and John
Martyn
http://www.nlc-bnc.ca/ifla/documents/libraries/net/ukrpt.txt

--------------------------------------------------------------
Date: 2/8/98 4:44 PM
From: Sara Weissman/Morris Cty Libra
Don't think there is anything so elaborate as a policy, but you 
might want to talk to my son, who put both the Tufts Daily newspaper
and literary magazine (Queens Head & Artichokes ?!) online. He
runs a newspaper archive, but I don't know if, for example, he 
saved his first two designs of the site. mweissma at emerald.tufts.edu
He also serves on a couple of the campus technology committees.
I'll send your posting along to him...

The e-pubs in question are:
http://www.tufts.edu/as/stu-org/tuftsdaily/
http://www.tufts.edu/as/stu-org/qha/

-----------

A co-worker forwarded your message about archiving campus e-publications. 
Would you be willing to share your findings?  We are just beginning to look
into the issue of archiving state electronic publications, and any pilot
projects, models, etc., that we could see would be helpful, eventhough you're
looking at the issue campus-wide and we're looking at it
state-government-wide.

TIA,

Jey Wann
Acquisitions Coordinator
Oregon State Library
State Library Bldg.
Salem, OR 97310
503-378-4198, ext. 248
fax 503-588-7119
jey.a.wann at state.or.us

Ms. Kimmel--One of our library staff members who subscribes to the
  Imagelib listserv forwarded your message regarding archiving campus
  epubs to me, in my capacity as university archivist.  I applaud your
  committee's work there at NC State, and I hope you will be willing
  to share the results of your deliberations when your report/
  recommendations are complete.

  Here on the College Park campus of the University of Maryland, I do
  not think we have launched too many epubs total, and there are not
  any publications that are coming up solely electronically, to my
  knowledge.  The only 2 that I know of that appear on the web at this
  time are the student newspaper, the DIAMONDBACK, and a faculty/staff
  newsletter, entitled OUTLOOK.  These 2 also still appear in paper copy,
  so preserving them for posterity is not an issue.  We have not really
  tackled any of the questions in your message of Feb. 7, but I wish you
  all luck on these issues.

  One question that continues to concern me about info on the Web and
  especially info that should be preserved permanently is the question
  of archiving materials off the web.  To use the our student newspaper
  as an example, no one on campus seems to be able to tell me how long
  particular issues will remain up.  We maintain a subject index to
  the paper, and it would be wonderful to link index entries to actual
  text, but if the issues are coming down after a year, maybe we don't
  want to go to all that trouble.  To give you another example, our
  campus-wide policies and procedures manual is mounted on the web, but
  once policies are updated, the older version disappears.  Without some
  sort of backup, to date a paper copy, there is no easy way to trace
  change over time.

  So as you can see, we are only take our first steps towards dealing
  with this electronic explosion.  Good luck with your committee work.
  I look forward to hearing more about what you discover.

  Please let me know if you have any questions about what we are up
  to here at the University of Maryland.  I will be happy to be of
  whatever assistance I can.

        Anne Turkos
            University Archivist
                University of Maryland
                   College Park, MD

        at17 at umail.umd.ed    301-405-9060