[Web4lib] Call for Proposals: Open Repositories Annual Conference, 2013 and 2014

John B Howard john.b.howard at ucd.ie
Mon Sep 12 10:38:34 EDT 2011

Call for Proposals: Open Repositories Annual Conference, 2013 and 2014


The Open Repositories Steering Committee seeks proposals from candidate host
organisations for the 2013 and 2014 Open Repositories Annual Conference.
Preference will be given to North American hosts for OR2013, and to European
hosts for OR2014. Proposals from all geographic areas will, however, are
given consideration.


Important Dates


The Committee is accepting proposals to host OR2013 through October 28,
2011. Please submit initial expressions of interest by October 7, 2011. 


Proposals for the OR2014 conference will be accepted until March 1, 2012.
Initial expressions of interest are encouraged and should be received by
December 31, 2011.


Candidate institutions must have the ability to host a four-day conference
of approximately 350-500 attendees (OR2011 drew approximately 315
attendees). This includes appropriate access to conference facilities,
lodging, and transportation, as well as the ability to manage a range of
supporting services (food services and conference social events; conference
web site; management of registration and online payments; etc.). The
candidate institutions and their local arrangements committee must have the
means to support the costs of producing the conference through attendee
registration and independent fundraising. The OR Steering Committee can
provide further information on costs and fund-raising associated with recent
conferences, or a sample proposal, to sites that have a potential interest
in hosting the conference.


Proposal Guidelines


Organisations interested in proposing to organise a future OR conference
should follow the steps listed below:


1. The target dates for initial enquiries and proposals specified above
should be observed. Please direct enquiries and proposals to OR Steering
Committee Chair John Howard, john.b.howard at ucd.ie. Preliminary enquiries to
review requirements of proposals are welcomed. Decisions on proposals can be
expected within approximately 6-8 weeks of the submission deadline.


2. Proposals should include: identification of venue and facilities;
proposed management framework (local arrangements committee), a preliminary
budget and discussion of financial arrangements; a brief summary of the
proposed conference structure. It will be useful to identify the host
institution's engagement with the technologies and substantive themes
relevant to open repositories. Suggestions for potential conference themes,
presentation formats, and so forth are welcomed. However, the focus of
proposals should be on the suitability of the site and ability of the host
institution to manage a conference that typically includes diverse
presentation formats, workshops and collaborative activities. Proposals
should include specific dates for the event, and note the scheduling of any
other potentially conflicting meetings within several months before or after
the proposed meeting date. Further, written commitments of financial support
from sponsoring institutions, if any, should be submitted in the proposal.


3. The OR Steering Committee will review proposals and may seek advice from
additional reviewers. If the evaluation is positive, the Steering Committee
will tentatively accept the proposal and the proposer will be asked to
prepare and submit a detailed budget to the Steering Committee.


About Open Repositories


Since 2006 Open Repositories has hosted an annual conference that brings
together users of open digital repository platforms. For further information
about Open Repositories and links to past conference sites, please visit the
OR home page: http://sites.tdl.org/openrepositories/.


Subscribe to announcements about Open Repositories conferences by joining
the OR Google Group: http://groups.google.com/group/open-repositories.


Dr John B Howard, University Librarian and Adjunct Professor,
   UCD School of Computer Science and Informatics
UCD James Joyce Library
University College Dublin
Dublin 4

An Dr John B Howard, Leabharlannaí Ollscoile, agus Ollamh Adjunct,
   Scoil na Ríomheolaíochta agus na Faisnéisíochta UCD
Leabharlann James Joyce UCD,
An Coláiste Ollscoile, Baile Átha Cliath,
Baile Átha Cliath 4,

t: +353 1 716 7067
f:+353 1 283 7667
john.b.howard at ucd.ie



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