[Web4lib] Library Staff Scheduler

Wed Sep 5 12:08:53 EDT 2007

Our library, on the other hand, does have branches, and we do send folks
to cover shifts in different branches AND at different service desks and
work units within our downtown library.  Usually those sent are the same
job class (Lib Asst 1, 2, 3, or 4, Librarian) but not always.  It would
be nice to be able to grab the lists of currently scheduled staff in
other units at the same class level (or specified levels/folks who have
been cross-trained, etc.) for a given time period, to be able to see
who's now available to be moved if someone calls in sick or has an
emergency meeting or something. 

As a union employer, it would also be able to set union-required work
rules, too, and pop-up reminders that breaks need to be inserted, can't
work over 40 hours in a week, scheduling into overtime pay, etc.  But
just for the classified staff.  Our librarians are not unionized, so the
rules are a little different.

-Margaret

Margaret E. Hazel
Principal Librarian, Technology
Eugene Public Library
Eugene, OR
541-682-6015

-----Original Message-----
From: web4lib-bounces at webjunction.org
[mailto:web4lib-bounces at webjunction.org] On Behalf Of Deb Bergeron
Sent: Wednesday, September 05, 2007 8:47 AM
To: Sharon Foster
Cc: Code for Libraries; web4lib
Subject: Re: [Web4lib] Library Staff Scheduler

Sharon,

I think I  need to clarify.  We are an academic consortium
<http://clic.edu> of 14 completely different libraries who share a
common ILS <http://clicnet.clic.edu>, consequently we have no
'branches;' each library is independent.  Some of the libraries have
their own branches or locations, however, and could use your scheduler
application in their own library. So your  question about staff being
assigned to another branch does not apply in our case.  What does apply
is knowing the library hours and academic calendar. 

Our  office manages the ILS and all of its components. One of those
components is the courier.  The courier picks up and delivers items to
all of the consortial libraries as well as our state-wide ILL system
(MINITEX).  The courier schedule changes throughout the year and
sometimes daily (i.e. storm, accident, traffic, etc.).  It would be
great to have an online application indicating:

    * Courier's schedule
    * Is he on time?
    * Issues
    * If a library requests an additional pick-up

Our goal is 24 hour turn-around and often-times it's less than that.

For both applications, it would be fabulous to have an online tool that
provides all the information I've described.

I hope this clarifies the lay of our land for you.

Thanks,

Deb

Sharon Foster wrote:
> Indeed! I hadn't even thought of multiple libraries in a system, since

> I haven't yet worked in a system with branch libraries.
>
> Is it ever the case that staff may be temporarily assigned to another 
> branch, not their "home" branch?
>
> Are couriers thought of as assigned to a particular library, or are 
> they part of the larger system?
>
> Thanks for your input!
>
> On 9/5/07, Deb Bergeron <bergeron at macalester.edu> wrote:
>   
>>  Sharon,
>>
>>  Kudos to you for taking this on!
>>
>>   In looking at your wiki and your requirements list, we could use 
>> this in a completely different way.  We're an academic consortium
with 14 libraries.
>> I can see this type of application working for us in two ways:
>>
>>  1. Manage our  courier schedule.
>>  2. Manage library hours.  With so many libraries, hours vary
greatly.
>>
>>  Is this the type of 'unique requirements' you're looking for from 
>> other libraries?
>>
>>  Thanks,
>>
>>  Deb
>>
>>
>>  Sharon Foster wrote:
>>  I've set up a wiki to collect software requirements for a Library 
>> Staff Scheduler. Initially it's intended for use by public libraries,

>> because that's what I'm most familiar with, but I'd also like to 
>> incorporate any unique requirements from other kinds of libraries.
>>
>> I know there is at least one implementation of this type of 
>> application at http://sourceforge.net/projects/empscheduler/, and I 
>> fully expect to use that project as the starting point for the 
>> implementation of this one, but the demo page is missing or broken, 
>> the project itself hasn't been updated since 12/2004, and it doesn't 
>> particularly address the special requirements of library staffing.
>>
>> The wiki is at http://libstaff.pbwiki.com/ and the password is
librarygeek.
>>
>> (aside: I started it with WetPaint, but there are so many ads on each

>> page that I thought it was too distracting. Free PBWiki may not have 
>> the variety of themes that WetPaint has, but it also doesn't have all

>> those annoying ads.)
>>
>>
>>
>> --
>> ---------------------------------------------------------------------
>> ---------
>> Remember: Choose nutritious edible weeds for snacks!
>> ---------------------------------------------------------------------
>> ---------
>> Deb Bergeron
>> System Administrator User Support
>> CLIC
>> 1619 Dayton Ave. Suite 204A
>> Saint Paul, MN 55104
>>
>> T: 651.644.3878
>> C:651-487-7609
>> F:651.644.6258
>> bergeron at macalester.edu
>> www.clic.edu
>>
>>
>>
>>     
>
>
>   

-- 

------------------------------------------------------------------------
------
Remember: Choose nutritious edible weeds for snacks!
------------------------------------------------------------------------
------
Deb Bergeron
System Administrator User Support
CLIC
1619 Dayton Ave. Suite 204A
Saint Paul, MN  55104

T: 651.644.3878
C:651-487-7609
F:651.644.6258
bergeron at macalester.edu <mailto:bergeron at macalester.edu> www.clic.edu
<http://www.clic.edu>

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