3 Day UCLA Extension Course in Document Imaging - Document Management: Winter 2002 and Spring 2002

[Steve Gilheany]

*****
3 Day UCLA Extension Course in Document Imaging - Document Management:
Winter 2002, Spring 2002
*****

For those persons who cannot attend the class, all of the printed class
materials are available free at [http://www.ArchiveBuilders.com]

Three days, Winter 2002: Friday, February 8, Saturday, February 9, and
Sunday, February 10, 8:00 AM to 6:00 PM each day, at the Downtown Los
Angeles World Trade Center, 350 S. Figueroa Street, Suite 100, Los Angeles,
CA 90071 (213) 628-9709.   Spring 2002: Friday, April 26, 8:00 AM to 6:00
PM, Saturday, April 27, 8:00 AM to 6:00 PM, and Sunday, April 28, 8:00 AM to
6:00 PM, at the World Trade Center.  The course is generally offered every
quarter.  Beginning and ending times may change slightly.    See
[http://www.ArchiveBuilders.com] for a copy of the course description.

This course is for managers who have been assigned to manage a document
imaging system or digital library, and must start immediately.  This course
is designed to assist managers to be more effective in bringing the
immediate and long term benefits of document imaging and document management
to their organizations and to their organizations’ clients, customers, and
constituents.  Students will gain an understanding of how document imaging
can be used and managed in both small and large-scale organizations.
Document imaging is the process of taking documents out of file cabinets,
and off shelves, and storing them in a computer.  This course provides an
understanding of the details that there is often no time to review in the
rush to implement a system.  The course content is intended to be useful to
students in their professional work for twenty years into the future and is
also intended to be useful for planning to preserve digital documents
forever.  The course may be too broad for those students seeking to learn a
specific software application.  Students will learn about the technology of
scanning, importing, transmitting, organizing, indexing, storing,
protecting, searching, retrieving, viewing, printing, preserving, and
authenticating documents for document imaging systems, digital libraries,
and archives.  Image and document formats, metadata, XML (eXtensible Markup
Language), multimedia, rich text, PDF (Portable Document Format), GIS
(Geographic Information Systems), CAD (Computer Aided Design), VR (Virtual
Reality) indices, image enabled databases, data visualization, finite
element analysis models, animations, molecular models, RAM (Random Access
Memory) based SQL (Structured Query Language) databases, knowledge
management, data warehousing, records inventories, retention schedules,
black and white, grayscale, and color scanning, OCR (Optical Character
Recognition), multispectral imaging, audio and video digitizing, destructive
(lossy) and non-destructive (lossless) compression, digital signatures and
seals, encryption, the three components of vision: resolution, color, and
motion, the imaging technology of continuous tone, halftoning, dithering,
and pixels, and disaster planning will be discussed.  System design issues
in hardware, software, networking, ergonomics, and workflow will be covered.
Emerging technologies such as the DVD Digital Video Disk, HDTV (High
Definition TV), and very high speed Internet, intranet, and extranet links,
Internet protocol stacks, and Internet 2 will be discussed.  The course will
include the DVD’s role in completing the convergence of the PC and
television, the convergence of telephony, cable, and the Internet, the
merging of home and office, the merging of business and entertainment, and
the management of the resulting document types. Many professionals including
records managers, librarians, and archivists work with document management
issues every day.  While not limited to these professionals, this course
builds on the broad range of tools and techniques that exist in these
professions.  The class content is designed so that students can benefit
from each part of the class without fully understanding every technical
detail presented.  This course is designed for non-technical professionals.
Several system designs will be done based on system requirements provided by
the students.  System designs are done to provide an understanding of the
design process, not to provide guaranteed solutions to specific problems.
Instructional techniques include storytelling.  There is no hands-on use of
scanning equipment.  The course is designed to improve the ability of
non-technical managers to participate in, and to direct, technical
discussions.  The course includes the use of story telling techniques,
iconic objects, and videos.

Can everything be digitized?  Discover how records managers remove coffee
stains digitally with dynamic thresholding.  Follow Shakespeare through
love, wisdom, knowledge, information, data, bits, and discernable difference
(optical disc pits).   Come and share an interstitial moment between the
bits.

The UCLA Extension Catalog is at:
[https://www.uclaextension.org/course_listings/BrowseListings.cfm].  Please
search under course title and use the search keyword sequence “document
imaging document management”. Course number 814.14, the Winter 2002 reg.
number is M3892U, 2.4 CEU, Cost: US$425.  Please call +1 (310) 825-9971 to
register by phone.  Please call +1 (310) 937-7000 for questions about course
content.  Please call +1 (310) 825-4100 for enrollment questions.  It is
recommended that you call the instructor before attending.

Most instruction materials are available free at
[http://www.ArchiveBuilders.com]  All of the materials can be downloaded
with a single click and then printed with a single click.  A bound copy of
the course materials entitled The Document Management Continuum (478 pages)
can be ordered for a nominal fee from the UCLA bookstore.  See the website
above for ordering information.  The materials are updated from time to
time, please check the version numbers.

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems Engineer,
[www.ArchiveBuilders.com]  +1 (310) 937-7000, Fax: +1 (310) 937-7001.

The World Trade Center is connected to the Westin Bonaventure Hotel (213)
624-1000  and the Mariott (213) 617-1133 by elevated walkways.
[http://www.theBiltmore.com] (213) 624-1011 is also quite close.  Many other
hotels are a short cab ride away.  The LAX  Motel 6  (310) 419-1234 (~US$60
per day) is about 1 hour away at rush hour if you have a car.
[http://www.motel6.com/index.asp?start=motel_detail.asp?MotelID=1260]
Prices subject to change without notice.

The instructor has taught classes similar to this course to document imaging
users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master, and AIIM
Laureate, of Information Technologies (from AIIM International, the
Association of Information and Image Management, [http://www.AIIM.org]), and
the CRM (Certified Records Manager) (from the ICRM, the Institute of
Certified Records Managers, an affiliate of ARMA International, the
Association of Records Managers and Administrators, [http://www.ARMA.org]).

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com]  There are also several papers that
describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)
2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte)
10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Displays and projectors:

UXGA 1600 x 1200   1.92 million pixels
HDTV = UXGAW (UXGA Wide)   1920 x 1200   2.304 million pixels
QXGA (Quad XGA)   2048 x 1536   3.146728 million pixels
QSXGA (Quad SXGA)   2560 x 2048   5.24288 million pixels
QUXGA (Quad XUXGA)   3200 x 2400   7.68 million pixels
QUXGAW or QUXGA-W (Quad UXGA Wide)   3840 x 2400   9.216 million pixels
Kodak 16 megapixel camera back   4080 x 4080   16.6464 million pixels

Steve Gilheany, CRM
Contact:  SteveGilheany at ArchiveBuilders.com
http://www.ArchiveBuilders.com