3 Day UCLA Extension Course in Document Imaging - Document Management: Summer, Fall 2000, Winter 2001

[Steve Gilheany]

*****
3 Day UCLA Extension Course in Document Imaging - Document Management:
Summer, Fall 2000, Winter 2001
*****

For those persons who cannot attend the class, all of the class materials
are available free at http://www.ArchiveBuilders.com

Updated document image sizes fast facts sheets with more on paper sizes.
Reference Internet URLs now added.  All the materials can be downloaded as a
single PDF file and printed with one click.  Other options and formats are
also available.

Three days,  Summer 2000: Friday, September 15, 8:00 AM to 6:00, Saturday,
September 16, 8:00 AM to 6:00, and Sunday, September 17, 9:00 AM to 6:00, at
the Downtown LA World Trade Center, 350 S. Figueroa Street, Suite 100, Los
Angeles, CA 90071 (213) 628-9709. Fall 2000: Friday, December 1, 2000, 8:00
AM to 6:00 PM, Saturday, December 2, 2000, 8:00 AM to 6:00 PM and Sunday,
December 3, 2000, 9:00 AM to 6:00 PM.  Winter 2001: Thursday, January 25,
8:00 AM to 6:00 PM, Friday, January 26, 8:00 AM to 6:00 PM, and Saturday,
January 27, 8:00 AM to 6:00 PM, at the World Trade Center.  The course is
generally offered every quarter.  Beginning and ending times may change
slightly.  See http://www.ArchiveBuilders.com for a copy of the course
description.

This course is for managers who have been assigned to manage a document
imaging system or digital library, and must start immediately.  This course
is designed to assist managers to be more effective in bringing the
immediate and long term benefits of document imaging and document management
to their organizations and to their organizations’ clients, customers, and
constituents.  Students will gain an understanding of how document imaging
can be used and managed in both small and large-scale organizations.
Document imaging is the process of taking documents out of file cabinets,
and off shelves, and storing them in a computer.  This course provides an
understanding of the details that there is often no time to review in the
rush to implement a system.  The course content is intended to be useful to
students in their professional work for twenty years into the future and is
also intended to be useful for planning to preserve digital documents
forever.  Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting, searching,
retrieving, viewing, printing, and protecting documents for document imaging
systems and digital libraries.  Image and document formats, metadata,
multimedia, rich text, PDF (Portable Document Format), GIS (Geographic
Information Systems), CAD (Computer Aided Design), virtual reality indices,
image enabled databases, RAM (Random Access Memory) based SQL (Structured
Query Language) databases, knowledge management, data warehousing, records
inventories, retention schedules, black and white, grayscale, and color
scanning, OCR (Optical Character Recognition), destructive (lossy) and
non-destructive (lossless) compression, digital signatures and seals,
encryption, and disaster planning will be discussed.  System design issues
in hardware, software, networking, ergonomics, and workflow will be covered.
Emerging technologies such as the DVD Digital Video Disk, HDTV (High
Definition TV), and very high speed Internet, intranet, and extranet links
and protocols will be discussed.  The course will include the DVD’s role in
completing the merging of the PC and television, the merging of telephony,
cable, and the Internet, the merging of home and office, the merging of
business and entertainment, and the management of the resulting document
types. Many professionals including records managers, librarians, and
archivists work with document management issues every day.  While not
limited to these professionals, this course builds on the broad range of
tools and techniques that exist in these professions.  The class content is
designed so that students can benefit from each part of the class without
fully understanding every technical detail presented.  This course is
designed for non-technical professionals.  Several system designs will be
done based on system requirements provided by the students.  System designs
are done to provide an understanding of the design process, not to provide
guaranteed solutions to specific problems. There is no hands-on use of
scanning equipment.  The course is designed to improve the ability of
non-technical managers to participate in, and to direct, technical
discussions. The UCLA Extension Catalog is at:
http://www.UnEx.UCLA.edu/catalog   Please use the search keywords “document
imaging document management”. Course number 814.14  Reg # J3576U for March
and Reg # J3577U for June.  Cost: US$ 405.  Please call +1 (310) 825-9971 to
register by phone.  Please call +1 (310) 937-7000 for questions about course
content.  Please call +1 (310) 825-4100 for enrollment questions.  It is
recommended that you call the instructor before attending.

Most instruction materials are available free at
http://www.ArchiveBuilders.com       All of the materials can be downloaded
with a single click and then printed with a single click.  A bound copy of
the course materials (280 pages) is also available.  The materials are
updated from time to time, please check version numbers.

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems Engineer,
www.ArchiveBuilders.com  +1 (310) 937-7000, Fax: +1 (310) 937-7001.

The World Trade Center is connected to the Westin Bonaventure Hotel (213)
624-1000  and the Mariott (213) 617-1133 by an elevated walkway.  Many other
hotels are a short cab ride away.  Prices subject to change without notice.

The instructor has taught classes similar to this course to document imaging
users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for nineteen years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master, and AIIM
Laureate, of Information Technologies (from AIIM International, the
Association of Information and Image Management, www.AIIM.org), and the CRM
(Certified Records Manager) (from the ICRM, the Institute of Certified
Records Managers, an affiliate of ARMA International, the Association of
Records Managers and Administrators, www.ARMA.org).

Contact:  SteveGilheany at ArchiveBuilders.com   +1 (310) 937-7000   28995v090

The following is an example of the materials available at
http://www.ArchiveBuilders.com  There are also several papers that describe
various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)

2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte)
10 file cabinets = 1 DVD (WORM)

2,000 file cabinets = 1,000 GigaBytes = 1 TeraByte (TByte) = 200 DVDs

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes

8 boxes = 16 linear feet = 2 file cabinets = 1 GByte
8,000  boxes = 16,000  linear feet = 1,000 GBytes = 1 TByte