3 Day UCLA Extension Course in Document Imaging - Document Management, Winter 2000

[Steve Gilheany]

*****
3 Day UCLA Extension Course in Document Imaging - Document Management,
Winter 2000
*****

For those persons who cannot attend the class, all of the class materials
are available free at http://www.ArchiveBuilders.com/abpapers.html

Almost all of the course materials have been updated, the course slides have
been added, so all of the course materials are now available on the website.
All the materials can now be downloaded as a single PDF file and printed
with one click.

Three days, Winter 2000: Thursday, January 27, 1:00 PM to 9:00 PM, Friday,
January 28, 10:00 AM to 8:00 PM, and Saturday, January 29, 9:00 AM to 5:00
PM, 2000, location TBA.  Courses are also planned for Thursday, March 30,
through Saturday, April 1, 2000 and for Thursday, June 22 through Saturday,
June 24, 2000,  The course is generally offered every quarter.

This course is for managers who have been assigned to manage a document
imaging system or digital library, and must start immediately.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large-scale organizations.  Document imaging is the
process of taking documents out of file cabinets, and off shelves, and
storing them in a computer.  This course provides an understanding of the
details that there is often no time to review in the rush to implement a
system.  The course content is intended to be useful to students in their
professional work for twenty years into the future and is also intended to
be useful for planning to preserve digital documents forever.  Students will
learn about the technology of scanning, importing, transmitting, organizing,
indexing, storing, protecting, locating, retrieving, viewing, printing, and
preserving documents for document imaging systems and digital libraries.
Image and document formats, metadata, multimedia, rich text, PDF (Portable
Document Format), GIS (Geographic Information Systems), CAD (Computer Aided
Design), virtual reality indices, image enabled databases, and knowledge
management will be discussed.  System design issues in hardware, software,
ergonomics, and workflow will be covered.  Emerging technologies such as the
DVD Digital Video Disk and very high speed Internet, intranet, and extranet
links and protocols will be discussed.  The course will include the DVD’s
role in completing the merging of the PC and television, the merging of
telephony, cable, and the Internet, the merging of home and office, the
merging of business and entertainment, and the management of the resulting
document types. Many professionals including records managers, librarians,
and archivists work with document management issues every day.  While not
limited to these professionals, this course builds on the broad range of
tools and techniques that exist in these professions.  The class content is
designed so that students can benefit from each part of the class without
fully understanding every technical detail presented.  This course is
designed for non-technical professionals.  Several system designs will be
done based on system requirements provided by the students.  System designs
are done to provide an understanding of the design process, not to provide
guaranteed solutions to specific problems. There is no hands-on use of
scanning equipment.  The course is intended to improve the ability of
non-technical managers to participate in, and to direct, technical
discussions. The UCLA Extension Catalog is at:
http://www.UnEx.UCLA.edu/catalog/  Please use the search keywords “document
imaging document management”. Course number 814.14  Reg # D9956U.  Cost: US$
395.  Please call +1 310-825-9971 to register by phone.  Please call +1
310-937-7000 for questions about course content.  Please call +1
310-825-4100 for enrollment questions.


Most instruction materials are available free at
http://www.ArchiveBuilders.com/abpapers.html    (The materials are updated
from time to time, please check version numbers.)

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems Engineer,
www.ArchiveBuilders.com   +1 310-937-7000, Fax: +1 310-937-7001.

If the class location is on campus: overnight accommodations: on/next to
campus: UCLA Guest House +1 310-825-2923 $84/89, Hilgard House +1
310-208-3945 $94/$99 (UCLA rate); near campus, shuttle to UCLA: Summit Hotel
Bel Air +1 310-476-6571 $105 (UCLA rate), Brentwood Holiday Inn +1
310-476-6411 $99 (UCLA rate), Westwood Doubletree +1 310-475-8711 $102/$112
(UCLA rate)  For hotels, transportation, restraints, see also
http://www.unex.ucla.edu/shortcourses    Prices subject to change without
notice.

The instructor has taught classes similar to this course to document imaging
users and managers, to digital project librarians, in legal records
management, and to various industry groups.  He has worked in digital
document management and document imaging for eighteen years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master, and AIIM
Laureate, of Information Technologies (from AIIM International, the
Association of Information and Image Management,  www.AIIM.org  ), and the
CRM (Certified Records Manager) (from the ICRM, the Institute of Certified
Records Managers, an affiliate of ARMA International, the Association of
Records Managers and Administrators,  www.ARMA.org   ) 28995v085

The following is an example of the materials available at
http://www.ArchiveBuilders.com/abpapers.html     There are also several
papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)

2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte)
10 file cabinets = 1 DVD (WORM)

2,000 file cabinets = 1,000 GigaBytes = 1 TeraByte (TByte) = 200 DVDs

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes

8 boxes = 16 linear feet = 2 file cabinets = 1 GByte
8,000  boxes = 16,000  linear feet = 1,000 GBytes = 1 TByte