3 Day UCLA Extension Course in Document Imaging and Document Management, Summer 1999

[Stephen J. Gilheany]

*****
3 Day UCLA Extension Course in Document Imaging and Document Management,
Summer 1999
*****

For those persons who cannot attend the class, most of the class materials
are available free at http://www.ArchiveBuilders.com/abpapers.html

 ===>  (The Internet, digital document file sizes, and Microsoft product
strategies materials were recently updated and the URL above is corrected.)

At UCLA, Three days, Thursday, June 24, 11 AM to 8 PM, Friday, June 25, 11
AM to 8 PM, and Saturday, June 26, 9 AM to 5 PM, 1999. Room 3164 Bunch Hall
$395 2.1 CEU Reg#B7456U 814.14 (310) 825-9971 to register by phone.
http://www.UnEx.UCLA.edu   http://www.UnEx.UCLA.edu/catalog/  (Use
"Document" for search keyword)

This course is for managers who have been assigned to manage a document
imaging system or digital library, and must start immediately.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large scale organizations.  Document imaging is the
process of taking documents out of file cabinets, and off shelves, and
storing them in a computer.  This course provides an understanding of the
details that there is often no time to review in the rush to implement a
system.  Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting, locating,
retrieving, viewing, printing, and preserving documents for document
imaging systems and digital libraries.  Image and document formats,
metadata, multimedia, rich text, PDF (Portable Document Format), GIS
(Geographic Information Systems), CAD (Computer Aided Design), virtual
reality indices, and image enabled databases will be discussed.  System
design issues in hardware, software, ergonomics, and workflow will be
covered.  Emerging technologies such as the DVD Digital Video Disk and very
high speed Internet, intranet, and extranet links and protocols will be
discussed.  The course will include the DVD's role in completing the
merging to the PC and television, the merging of telephony, cable, and the
Internet, the merging of home and office, the merging of business and
entertainment, and the management of the resulting document types. Many
professionals including records managers, librarians, and archivists work
with document management issues every day.  While not limited to these
professionals, this course builds on the broad range of tools and
techniques that exist in these professions.  The class content is designed
so that students can benefit from each part of the class without fully
understanding every technical detail presented.  This course is designed
for non-technical professionals.  Several system designs will be done based
on system requirements provided by the students.

Many of the instruction materials are available free at
http://www.ArchiveBuilders.com   (The materials are updated from time to
time, please check for new version numbers.)

Instructor:  SteveGilheany at ArchiveBuilders.com   BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), AIIM MIT and LIT, Sr.
Systems Engineer, ArchiveBuilders.com   (310) 937-7000, Fax: (310)
937-7001.

Overnight accommodations: on/next to campus: UCLA Guest House (310)
825-2923 Single/Double $84/$89, UCLA Tiverton House (310) 794-0151 $84/89,
Hilgard House (310) 208-3945 $94/$99 (UCLA rate); near campus, shuttle to
UCLA: Summit Hotel Bel Air (310) 476-6571 $105 (UCLA rate), Brentwood
Holiday Inn (310) 476-6411 $99 (UCLA rate), Westwood Doubletree (310)
475-8711 $102/$112 (UCLA rate) rates subject to change without notice
please see http://www.UnEx.UCLA.edu   for updates.

The Instructor has taught classes similar to this course to document
imaging users and managers, to digital projects librarians in Singapore, in
legal records management, and to various industry groups.  He has worked in
digital document management and document imaging for seventeen years.  His
experience in the application of document management and document imaging
in industry includes:  aerospace, banking, manufacturing, natural
resources, petroleum refining, transportation, energy, federal, state, and
local government, civil engineering, utilities, entertainment, commercial
records centers, archives, non-profit development, education, and
administrative, engineering, production, legal, and medical records
management.  At the same time, he has worked in product management for
hypertext, for windows based user interface systems, for computer displays,
for engineering drawing, letter size, microform, and color scanning, and
for xerographic, photographic, newspaper, engineering drawing, and color
printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master (MIT), and
AIIM Laureate (LIT), of Information Technologies (from AIIM International,
the Association of Information and Image Management, www.AIIM.org), and the
CRM (Certified Records Manager) (from the ICRM, the Institute of Certified
Records Managers, an affiliate of ARMA International, the Association of
Records Managers and Administrators, www.ARMA.org).v72

The following is an example of the materials available at
http://www.ArchiveBuilders.com   There are also several papers that
describe various document management topics in prose.

Computer storage requirements for various digitized document types.

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) (on average,
black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)

2 file cabinets = 1,000 MBytes = 1 GigaByte (GByte);   10 file cabinets = 1
DVD (WORM)

2,000 file cabinets = 1,000 GigaBytes = 1 TeraByte (TByte);   2,000 file
cabinets = 200 DVDs

1 box (in inches: 12 wide x 15 long x 9.5 deep) (2,500 pages) = 1 file
drawer = 2 linear feet of files = 125 Mbytes

8 boxes = 16 linear feet = 2 file cabinets = 1 GByte;   8,000  boxes =
16,000  linear feet = 1,000 GBytes = 1 TByte