3 Day UCLA Extension Course in Document Imaging, Document Management, & DVDs, Spring 1999

[Stephen J. Gilheany]

*****
3 Day UCLA Extension Course in Document Imaging, Document Management, &
DVDs, Spring 1999
*****

At UCLA: Thursday, April 22, 11 AM to 8 PM, Friday, April 23, 11 AM to 8
PM, and Saturday, April 24, 9 AM to 5 PM, 1999. $395. UCLA Room 411, UCLA
Extension Building, 10995 Le Conte Ave. Westwood, CA 90024

This course is for managers who have been assigned to manage a document
imaging system or digital library, and must start immediately.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large-scale organizations.  Document imaging is the
process of taking documents out of file cabinets, and off shelves, and
storing them in a computer.  This course provides an understanding of the
details that there is often no time to review in the rush to implement a
system.  Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting, locating,
retrieving, viewing, printing, and preserving documents for document
imaging systems and digital libraries.  Image and document formats,
metadata, multimedia, rich text, PDF (Portable Document Format), GIS
(Geographic Information Systems), CAD (Computer Aided Design), virtual
reality indices, and image enabled databases will be discussed.  System
design issues in hardware, software, ergonomics, and workflow will be
covered.  Emerging technologies such as the DVD Digital Video Disk and very
high speed Internet, intranet, and extranet links and protocols will be
discussed.  The course will include the DVD's role in completing the
merging to the PC and television, the merging of telephony, cable, and the
Internet, the merging of home and office, the merging of business and
entertainment, and the management of the resulting document types. Many
professionals including records managers, librarians, and archivists work
with document management issues every day.  While not limited to these
professionals, this course builds on the broad range of tools and
techniques that exist in these professions.  The class content is designed
so that students can benefit from each part of the class without fully
understanding every technical detail presented.  This course is designed
for non-technical professionals.  Several system designs will be done based
on system requirements provided by the students. Reg # B6989 Course #
814.14 (310) 825-9971 to register by phone.  UCLA Extension Spring 1999
Catalog www.UnEx.UCLA.edu.

Most instruction materials available free at  
http://www.ArchiveBuilders.com/abpapers.html   (The materials are updated
from time to time, please check version numbers.)

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems Engineer,
www.ArchiveBuilders.com. (310) 937-7000, Fax: (310) 937-7001.

Overnight accommodations: on/next to campus: UCLA Guest House (310)
825-2923 Single/Double $84/$89, UCLA Tiverton House (310) 794-0151 $84/89,
Hilgard House (310) 208-3945 $94/$99 (UCLA rate); near campus, shuttle to
UCLA: Summit Hotel Bel Air (310) 476-6571 $105 (UCLA rate), Brentwood
Holiday Inn (310) 476-6411 $99 (UCLA rate), Westwood Doubletree (310)
475-8711 $102/$112 (UCLA rate) Prices subject to change without notice.

The instructor has taught classes similar to this course to document
imaging users and managers, to digital projects librarians in Singapore, in
legal records management, and to various industry groups.  He has worked in
digital document management and document imaging for eighteen years.  His
experience in the application of document management and document imaging
in industry includes:  aerospace, banking, manufacturing, natural
resources, petroleum refining, transportation, energy, federal, state, and
local government, civil engineering, utilities, entertainment, commercial
records centers, archives, non-profit development, education, and
administrative, engineering, production, legal, and medical records
management.  At the same time, he has worked in product management for
hypertext, for windows based user interface systems, for computer displays,
for engineering drawing, letter size, microform, and color scanning, and
for xerographic, photographic, newspaper, engineering drawing, and color
printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an MLS
Specialization in Information Science and an MBA with a concentration in
Computer and Information Systems from UCLA, a California Adult Education
teaching credential, and a BA in Computer Science from the University of
Wisconsin at Madison.  His industry certifications include:  the CDIA
(Certified Document Imaging System Architect), the AIIM Master, and AIIM
Laureate, of Information Technologies (from AIIM International, the
Association of Information and Image Management, www.AIIM.org), and the CRM
(Certified Records Manager) (from the ICRM, the Institute of Certified
Records Managers, an affiliate of ARMA International, the Association of
Records Managers and Administrators, www.ARMA.org). v69

The following is an example of the materials available at
http://www.ArchiveBuilders.com/abpapers.html     There are also several
papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types.

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) (on average,
black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM)

2 file cabinets = 1,000 MBytes = 1 GigaByte (GByte);   10 file cabinets = 1
DVD (WORM) (see below)

2,000 file cabinets = 1,000 GigaBytes = 1 TeraByte (TByte);   2,000 file
cabinets = 200 DVDs

1 box (in inches: 12 wide x 15 long x 9.5 deep) (2,500 pages) = 1 file
drawer = 2 linear feet of files = 125 Mbytes

8 boxes = 16 linear feet = 2 file cabinets = 1 GByte;   8,000  boxes =
16,000  linear feet = 1,000 GBytes = 1 Tbyte

1 E size drawing (48 inches by 36 inches) = 16 letter size pages (8 1/2 by
11 inches, A4) = 800 KBytes

1 library book (average, scanned in black and white) = 10 MBytes;   50
books = 500 MBytes = 1 CD;   100 books = 1 GByte

1 roll of 16 mm microfilm (100 ft) = 2,500  letter size images = 1 box = 1
file cabinet drawer = 125 Mbytes

1 roll of 35 mm microfilm (100 ft) = 5,000 letter size images (or letter
size image equivalents) = 250 Mbytes

1 microfiche (105 mm film) = 100 letter size images = 5 MBytes (average);  
200 fiche = 20,000 images = 1 GByte